Is the conference CME accredited?
For details on the CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation page.
How can I claim my CME credits after the conference?
You may receive your CME Certificate of Attendance on site at the Conference Venue or online immediately following the conference. Please approach the Registration Desk on site for further information. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.
Where is the Conference
The Conference will take place at the Kyoto International Conference Center in Kyoto,
Japan. For more information on the venue please visit the
General Information page.
How do I get from the Airport
to the Congress Venue?
For updated and detailed information on
public transportation please the official Itami Airport
website and Kansai International Airport website or the access to venue page.
Can you please send me
details of public transport in Kyoto? Do you have a map of the city or area
surrounding the venue?
Japan’s official website includes up-to-date tourist information including
public transport information and maps. Please visit official tourist information website for
How do I apply for a visa to
Visa regulations depend on your nationality and country of origin. We suggest
you contact your local Japanese Consulate for full and official
instructions on the specific visa regulations and application procedure that
apply to you.
Where can I get a
Conference invitation letter so that I can apply for a visa?
Invitation letters for visa purposes are available only to registered
participants. The option to issue an invitation letter is available within
the registration process. At the end of the registration process you
will be able to generate an invitation letter, and you will also receive a
confirmation email with a link to the invitation letter.
Is it possible to send an official invitation letter directly to my local
Unfortunately we are unable to send invitation letters directly to
consulates. Invitation letters are prepared solely for individuals and are
mailed directly to them.
How can I find out information about hotels and their rates?
Kenes International is offering IGCS 2018 participants specially reduced
rates for various hotels in Kyoto.
Information, pictures, location and rates are available on the hotel accommodation
How can I book my room and should I pay in advance?
In order to book a room, please book online. Please note that full payment is required upon
Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon
as the booking is confirmed and the requested deposit is received.
Can I book a hotel room without registering for the IGCS 2018 Conference?
Yes. You can book your room without registering by clicking on the "Booking" button of your chosen
available on the website via the hotel accommodation page. If you need further assistance,
please email the Hotel
How can I book rooms for a group?
For group booking (10 rooms and more) please contact Mr. Elad Kurtz at firstname.lastname@example.org. Different payment and cancellation conditions apply.
How do I register for the
In order to register for the
conference, please register
How can I pay the
Payment of registration fees can
be made by credit card or bank transfer. For full details, please click
Can I receive an invoice
under the sponsoring Company/ Hospital’s name?
Yes. If you require an invoice
to be issued to the sponsoring company, please send an email to the
registration department at email@example.com specifying the
services requested and full address of the sponsoring company.
Can I register for the
conference without paying?
Yes, but your registration will
be confirmed only when full payment is received.
Can I register before the
early fee deadline and pay later?
In order to benefit from the
early fee registration discount, payment must be received before the deadline.
Can I register on site?
Yes. Onsite registration is
available during the conference days. Onsite fees will apply.
What does my registration
For full detailed entitlements,
please check the registration page.
Will I receive a
confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by
email as soon as payment is received and registration is completed.
If I submit an abstract do I
have to attend the conference?
All accepted abstracts are scheduled in the Scientific Program
either as Oral or Poster presentations. It is expected that at least one author
of the abstract attend the meeting to present the work and answer questions.
Only abstracts of registered participants will be scheduled in the Scientific
I have submitted an abstract,
when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will
notifications be sent to the abstract submitters. Every effort is made to
conclude this process within one month after the abstract submission deadline.
How can I make changes to an
abstract I have already submitted?
You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline. No abstract changes will be accepted after this date, however you are welcome to bring a more up to date abstract to the conference.
I am having trouble logging into the abstract submission system – my username/password is not working
Please try one of the following options via the abstract submission page:
- In case you are using "Internet Explorer", please try another internet browser e.g. "Google Chrome" or "Mozilla"
- When you copy and paste your user name and password please make sure there is no extra space at the beginning or the end of them
- In case your password contains the letter "O" please make sure you do not type "0" (Zero) instead the letter "O"
- Please note that the username or ID received when registering for the congress is different to the abstract submission. Please use the abstract submission username
My abstract has been accepted but I do not have a copy. Are you able to send
one to me?I created a new account but did not receive my username?
Copies of your submitted abstracts can be sent to you by email. Please contact firstname.lastname@example.org for further details.
Please note that the username is shown in the "Subject line" in the confirmation email received when setting up a new account.